3Quotes is built to work alongside your existing IT procurement team, not replace it. We complement your internal staff by adding independent market intelligence, handling time-intensive tasks like RFP management and contract benchmarking, and strengthening negotiations without changing how your team operates.
We liaise with Finance, IT, and Procurement to keep everyone aligned, and you retain full oversight and decision-making authority throughout. Since you only pay when we deliver measurable savings, there is no financial risk in engaging us alongside your current team.
Outsourcing IT procurement to 3Quotes will not harm your vendor relationships. Because we are not a reseller and do not earn commissions from vendors, we have no reason to disrupt relationships that are working well for you.
We negotiate with your existing vendors on your behalf, keeping you as the primary relationship holder throughout. If you need a new vendor, we can introduce you to trusted Tier 1 and Tier 2 OEMs and solution providers from our network. Our negotiators are trained to achieve savings while actively protecting the vendor relationships that matter to your business.
3Quotes differs from other IT procurement consulting firms in one fundamental way: you pay nothing unless we save you money. Most IT procurement consultants charge upfront fees regardless of outcomes. Our fee is a percentage of the savings we generate, so our incentives are completely aligned with yours.
Our team is also made up of former IT sales professionals who worked inside the vendors you buy from. They know exactly how vendors build pricing, where discounts exist, and how to identify contract terms that cost you money. Combined with our proprietary database of 32,000+ real IT transactions, we bring market intelligence most in-house teams and traditional consulting firms cannot match.
IT leaders use outsourced IT procurement services to reduce technology costs, reclaim time from vendor management, and access benchmarking data that is nearly impossible to gather independently. The most valuable thing 3Quotes provides is a real-time view of what comparable organizations pay for the same technology, drawn from 32,000+ completed IT transactions.
Our team also takes the most time-intensive procurement tasks off your plate entirely: managing RFPs, reviewing contracts, and negotiating with vendors who do this every day. That frees your team for strategic work while still producing better pricing outcomes than most in-house negotiations achieve on their own.
3Quotes negotiates savings across virtually every category of IT spending. The most common areas include:
On average, clients save 20% across their IT spend. Savings are highest on Telco contracts (44% average), followed by security contracts (25%) and enterprise agreements (21%).
No, 3Quotes is not an IT reseller or value-added reseller (VAR). We are a Procurement-as-a-Service firm, meaning we help organizations buy technology more effectively rather than selling technology ourselves.
Because we do not earn commissions from vendors, our recommendations are fully independent. We work with your existing vendors to improve your pricing and terms, or introduce you to vetted partners in our network if you need a new solution. Our only revenue comes from a share of the measurable savings we deliver, which means our interests are entirely aligned with getting you the best deal possible.
IT procurement outsourcing is the practice of partnering with an external specialist to manage the purchasing and renewal of technology contracts on your organization’s behalf. This typically covers vendor selection, RFP management, IT price benchmarking, and contract negotiation across categories including software, hardware, cloud services, telco, and managed IT services.
Organizations outsource IT procurement to reduce costs, reclaim internal bandwidth, and access market intelligence they cannot realistically gather on their own. Rather than building deep procurement expertise in-house, they leverage the data, vendor relationships, and negotiation skills of a specialized firm. 3Quotes clients save an average of 20% on IT solutions through outsourced IT procurement, with no upfront cost.
Organizations that work with 3Quotes save an average of 20% on IT contracts. Based on our database of 32,000+ completed IT transactions, savings by category are:
Savings are typically highest for contracts that have not been renegotiated in several years, where no independent benchmarking has been used, or where the buyer has a single-vendor relationship with no competitive alternatives in place.
IT price benchmarking is the process of comparing what your organization pays, or has been quoted, for technology products and services against what comparable organizations have actually paid in recent transactions. It answers a question most IT and procurement leaders struggle with: are we getting a fair market price?
3Quotes maintains a proprietary IT price benchmarking database of 32,000+ real transactions covering hardware, software, cloud, telco, and managed services. When you share a contract or renewal with us, we benchmark your pricing against recent comparable deals and use that data as the foundation of our negotiation strategy. Vendors respond differently when a buyer can demonstrate exactly what the market rate is, which is why benchmarked negotiations consistently outperform intuition-based ones.
Yes, 3Quotes negotiates cloud contracts with AWS, Microsoft Azure, Google Cloud, and other major providers. Cloud is one of the fastest-growing areas of IT spend and one of the most negotiable, with significant flexibility available on enterprise agreements, committed use discounts, reserved instance pricing, and custom pricing tiers that vendors do not always volunteer.
Our team benchmarks your cloud spend against comparable commitments in our transaction database and works with the vendor or your reseller to improve pricing terms, usage flexibility, and contract structure. We also help clients right-size cloud commitments to avoid paying for capacity they are not using.
The best time to engage an IT procurement service is before you sign or renew a contract. Bringing 3Quotes in early gives us time to benchmark your pricing against market data, run a competitive process if needed, and negotiate from a position of strength. We recommend reaching out at least 60 to 90 days before a renewal date for the best results.
That said, our team can begin within four business hours when deadlines are tight. Even with limited time, we consistently find meaningful savings. If you have IT contracts renewing in the next 12 months, now is the right time to start the conversation.
3Quotes works exclusively in IT procurement, covering hardware, software, cloud, telco, and IT-related managed services. Specializing in a single category is what allows us to deliver consistent results. Our team understands vendor pricing models, discount structures, and negotiation leverage across IT contracts in ways that generalist procurement firms typically do not.
If your organization needs procurement support outside of IT, we are happy to refer you to partners who specialize in those areas. Within the IT category, there is virtually no contract type or vendor we have not worked with.
No long-term commitment is required to work with 3Quotes. New clients are encouraged to start with a single contract negotiation or a short-term engagement so they can evaluate our work before making any longer-term decisions.
Our performance-based model requires no upfront financial commitment at all. You engage us on a contract, we negotiate, and if we do not find savings you pay nothing. Many organizations start this way and choose to formalize a longer-term managed IT procurement relationship once they have seen the results for themselves.
There is no minimum IT budget required to work with 3Quotes. We have helped organizations save on contracts as small as a $5,000 SaaS renewal and as large as multi-million-dollar enterprise agreements covering hardware, software, and managed services.
Our performance-based pricing model means there is no upfront cost regardless of contract size, so there is no financial risk in engaging us at any spend level. Organizations with smaller IT budgets often see proportionally significant savings precisely because they have less individual negotiating leverage with vendors than large enterprises do.
3Quotes calculates IT cost savings using a transparent, baseline-to-outcome methodology. Before any negotiation begins, we document your existing vendor quote or current contract value as the baseline. Once negotiations are complete, savings are calculated as the difference between that baseline and the final agreed pricing or improved contract terms.
We do not count soft savings or estimated future benefits, only contracted, measurable differences in price or terms. The full calculation is shared with you in a clear summary so you always know exactly what was achieved and what our fee is based on. No ambiguity, no gotchas.
3Quotes offers two IT procurement service pricing models designed for different organizational needs:
Performance-based (CapEx): No upfront cost. If we improve your pricing or contract terms, we take a percentage of the savings we generate. If we find no savings, you pay nothing. This is the most common entry point for new clients and requires no financial commitment to start.
Managed IT Procurement (OpEx): A fixed monthly or annual retainer based on your IT spend. Includes proactive contract management, ongoing IT price benchmarking, and a committed annual savings target. Designed for organizations that want 3Quotes functioning as an ongoing extension of their procurement team.
Both models are available with no long-term contract required to begin.
Software audit defence is the process of preparing for, responding to, and resolving software license compliance audits initiated by vendors such as Microsoft, Oracle, SAP, or IBM. During an audit, the vendor reviews your software usage to verify it aligns with your license agreements. Organizations found to be over-deployed face significant retroactive licensing fees, penalties, and mandatory license purchases.
3Quotes’ Software Audit Defence service helps you get ahead of the process by reviewing your current license position and identifying any gaps before the vendor does. If you are already mid-audit, we can assess your compliance position and negotiate the most favorable resolution with the vendor.
IT contract negotiation with 3Quotes follows a four-step process. First, you share your current contract, vendor quote, or renewal terms with us. Second, our team benchmarks your pricing against comparable transactions in our database and identifies where savings or contract improvements are most achievable. Third, we negotiate directly with the vendor or through your existing point of contact, depending on your preference. Fourth, once we reach an improved position, we document the savings against your original baseline and calculate our fee from there.
Most IT contract negotiations through 3Quotes are completed within two to four weeks. For urgent renewals, we can begin within four business hours and still deliver meaningful results, though contracts with more preparation time consistently produce better outcomes.
RFX management for IT procurement is the planning, execution, and evaluation of competitive sourcing processes, including Requests for Proposal (RFPs), Requests for Quotation (RFQs), and Requests for Information (RFIs). Running a competitive RFX process forces vendors to compete for your business, which typically produces significantly better pricing and terms than a single-vendor negotiation.
RFX management makes sense when you are evaluating a new technology category, when an incumbent contract is coming up for renewal and you want competitive alternatives, or when vendor pricing has been stagnant for several years. 3Quotes manages the full RFX process on your behalf, from scoping requirements through final vendor selection, so your team can focus on evaluating outcomes rather than administering the process.
3Quotes can begin working on an IT contract negotiation within four business hours of receiving your contract or quote. Procurement timelines are often tight, and we are set up to move fast when renewal deadlines or vendor pressure require it.
For the best outcomes, we recommend engaging us 60 to 90 days before a contract renewal date. More lead time allows us to build a stronger benchmarking position, run a competitive RFX if appropriate, and develop more negotiating leverage with the vendor. Contracts negotiated with adequate preparation consistently produce higher IT cost savings than last-minute engagements, though even urgent situations typically yield results worth pursuing.
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*The 20% cost savings were calculated from 32,000+ IT transactions we’ve conducted for organizations of all sizes and across all industries.
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